STEP 1: INITIAL PLANNING MEETING / Venue visit

Our initial planning meeting allows us to officially connect and celebrate our new partnership! We get the opportunity to learn more about you two in addition to revisiting where you are currently at in the planning process. For some, this entails starting from the very beginning before a wedding venue and date have even ben discussed. For you, this means your venue, date, photographer, DJ, and florist are the only official items and everything else is still outstanding. All couples are in a different place and want different things—this meeting is intended for you to communicate to us where exactly you are at and your dreams/fears/likes/dislikes/must-haves/priorities for the planning process and wedding.

We offer the complementary option of accompanying you on a visit to your wedding venue (we discussed this happening in February 2026). This in-person visit allows us to walk through your venue from the guest perspective and identify outstanding design and logistical details.

STEP 2: PLANNING QUESTIONNAIRE

You’ll be provided a planning questionnaire to share your thoughts on if there are any specific rooms/spaces within your venue where you want certain wedding events to occur (i.e. guest entrance, ceremony, cocktail hour, dinner reception, dancing reception, lounge spaces, bar), as well as informing us of any other pertinent preferences or curiosities.

STEP 3: MEET FOR OUR DISCOVERY MEETING

We will meet to review your completed coordination questionnaire together. During this meeting, we will ask you very thorough clarifying questions to ensure that we are fully understanding your preferences, ideals, and goals with your design vision and needed vendors.

STEP 4: RECEIVE + REVIEW YOUR PROPOSED DESIGN DECK (with design add-on)

Receive, review, provide feedback on or approve of your design deck— a cohesive presentation of your color palette selection, visual mood boards for individual wedding spaces and design elements, and proposed rental items. Once your design deck is approved by you, we will order the necessary decor elements and communicate your design plan with your design team professionals (i.e. florist, caterer, stationer) so their contributing pieces add to your wedding’s overall aesthetic.

STEP 5: RECEIVE + REVIEW YOUR PRELIMINARY DOCUMENTS

Receive, review, provide feedback on your preliminary documents— a comprehensive collection typically consisting of your vendor contact list, wedding day-of timeline, rental inventory lists, ceremony layout, reception layout, wedding budget tracking spreadsheets, reception seating assignments, and entree selection lists.

STEP 6: FINE-TUNE ALL DETAILS

In the last months of wedding planning, we will update all of your preliminary documents based on your finalized definitive guest count. We will also be confirming any specialty-order items such as custom signage or stationery, officializing food and beverage menu selections, and ironing out any other outstanding decisions.

STEP 7: RECEIVE + REVIEW YOUR FINALIZED DOCUMENTS

Receive, review, provide feedback on your finalized documents — a comprehensive collection typically consisting of your vendor contact list, wedding day-of timeline, rental inventory lists, ceremony layout, reception layout, wedding budget tracking spreadsheets, reception seating assignments, and entree selection lists. With your final approval, these documents will be communicated to your team of wedding professionals 1 - 2 weeks before your wedding. At that time, we will also inform your vendors to streamline any last-minute questions they may have to our team, rather than to you. That way, you can relax throughout your wedding week, stress-free.

STEP 8: EVENT MANAGEMENT

For your wedding weekend, the Pacific Engagements team will arrive on Friday or Saturday to manage your ceremony rehearsal, which will take approximately 30 - 60 minutes. On your wedding day, we will be the main point-of-contact for all vendors, ensuring everything runs smoothly. We are there to keep all events on-schedule, make sure guests do not miss anything important, and to ensure that both you and your guests are having a wonderful experience.

FAREWELL BRUNCH PLANNING

2000 USD

Additional VENDOR SOURCING

600 USD/vendor

past client praise

“WORKING WITH ALYSSA WAS THE MOST IMPORTANT DECISION WE MADE TO MAKE OUR WEDDING DREAMS COME TO LIFE.”

“She is extremely organized, thorough, an excellent communicator, and not afraid to go to bat for her clients.

In the beginning of the planning process she provided us with many options for excellent, reputable vendors that fit my vision and was understanding and accommodating when I was indecisive or changed my mind on something. I was concerned because I had many ideas but didn’t know how to make them cohesive and she made sure my vision was streamlined throughout all of the decisions we made. She was willing to take the reins when we needed her to, and also let us be as involved as we wanted to be. Every final decision was ran by us and she kept track of all things budget, making suggestions on how to cut costs when we wanted to, or making suggestions to allot budget to things we might not have thought of otherwise.“

ALexandra hester, PACIFIC ENGAGEMENTS bride